Guide for how to plan a bridal shower on a budget

Between impressive floral arches and customized sugar cookies, throwing a picture-perfect bridal shower aimed at being a social media showstopper can be pricey.

CostHelper.com, a website that compares the cost of services, reports that a typical bridal shower can run from $15 to $40 per person for a luncheon or party in a private room at a mid-range restaurant. If you’re going all out with an elaborate bridal shower, you could be talking $40 to $150 or more (gasp!) per person. Even a small, elaborate bridal shower (think 15 guests) could cost between $600 and $2,250—and that’s before invitations, decorations and cake.

The good news is you can actually honor the bride and your budget at the same time. A bridal shower with simple refreshments at the host’s home, for example, can cost $10 to $15 or less per person, according to CostHelper.com. You just need to employ some creative tips for budget bridal showers to make the event more affordable.

What is the best way to plan a bridal shower on a budget? Follow these six tips as you prepare to shower the bride, and there’s a good chance you’ll have more fun and less financial stress:

1. Zero in on important goals

Before you even begin to plan a bridal shower on a budget, you need to know the goals upfront so you can understand where you should be investing your time and money. Sit down with the bride (or, if it’s a surprise, consult a friend or family member of the betrothed) and establish expectations and a budget to match.

Personal finance coach Emma Leigh Geiser shares her starting tip for budget bridal showers: “Plan an event that honors who the bride truly is and what you can provide, without sacrificing your financial well-being.”

Geiser, who helps women in their 20s and 30s with personal financial challenges, recommends learning what the bride envisions for her celebration and which traditions are most important to her. Be upfront about how much you can realistically afford to spend on the bridal shower, Geiser says. And don’t be shy about saying the bridal shower is your gift to the bride.

If the bride’s priority is to have her bridal shower at a high-priced restaurant, find creative ways to lower other costs to still plan a bridal shower on a budget. Bring your own cake to the venue, for example, exclude alcohol from the menu or keep the guest list small. If the bride is a foodie and wants guests to dine on gourmet dishes, you could spend most of the budget on a favorite caterer, but then consider hosting the event at someone’s home and doing minimal decor so budget isn’t needed elsewhere.

2. Delegate tasks

If you’re wondering how to throw a bridal shower on a budget, know that you don’t have to foot the entire cost of the party yourself. Consider co-hosting with the rest of the bridal party or one of the bride’s family members, or delegating specific tasks to willing volunteers.

When personal finance blogger Becky Beach had her bridal shower, catering was delegated to her sister-in-law. “She knows how to throw a bridal shower on a budget,” Beach says. Deputized to handle the food, her sister-in-law served inexpensive bites purchased from a wholesale club, including sausage-roll appetizers, crab cakes, apple crisp tartlets, and cream puffs. (With this lineup, who needs a main meal?!)

Assigning smaller purchases to other bridesmaids and close family members is a good tip for budget bridal showers because it can make the overall cost of the event much more manageable for the host. For example, if you delegate tasks or items that cost $30 each to six people, you’ll save $180. Some popular responsibilities to dole out include:

• Appetizers
• Dessert
• Drinks
• Invitations
• Favors
• Games
• Prizes for games

3. Let the theme choose you

You don’t have to necessarily come up with a theme first. Among the tips for budget bridal showers is to take inventory of what props or decorations are available to you for free. Do you know someone who threw a bridal shower and has leftover decor or favors? Perhaps a friend’s home decor items will fit the bill—like globes and vintage-inspired items, which can be transformed into an exotic travel theme.

Even store clearance items can be repurposed to help dictate your theme’s direction. For example, a home decor or craft store might have steeply discounted artwork. The trick is to look past the art and focus on the frame, Beach says. Can you replace the artwork with a picture of the happy couple? Maybe you can remove the glass altogether, glue twine to the back and use it for hanging wedding wishes from the guests.

Learning how to throw a bridal shower on a budget becomes easier if you’re able to snag off-season items from a party or outdoor store—such as tiki lamps or beach house decorations—which could make for a wonderful fall island or Hawaiian theme.

When planning a bridal shower on a budget, don’t forget to ask friends and family members if you can borrow other party items, such as cake stands, vases, and tablecloths. They might even have unopened gifts or stationery sets that you can use as prizes for games.

4. Do the invitations, games, and decorations for less

Sending out mid-range traditional invitations by mail can cost $3 to $4 per guest, according to data from CostHelper.com. Invitation costs can add up quickly when you are trying to plan a bridal shower on a budget.

If you’re open to skipping snail mail, you can leverage online invitation services that allow you to create your own designs and send to however many guests you’d like for free, Geiser says. You can easily save around $100 on invitations for a guest list of 30 by going the route of a free online invite. Some services may provide you templates to choose from, or they may include advertisements, but they do the trick nicely.

If you’re wondering how to throw a bridal shower on a budget and still keep guests entertained, search online for bridal shower games that can be printed for free or a nominal cost. You could also go the DIY route if you’re so inclined. For example, have guests try to guess what is in the bride’s purse—it’s even more fun if the bride doesn’t know this game will be played.

As far as decorating goes, focus your efforts on one area that will make the biggest impression. If the bridal shower is hosted in someone’s home, go all out decorating only one room. If the bridal shower is at a venue, like a restaurant, work on fancying up only one wall. Whether at a home or a venue, this area can serve as the focal point of the event and give the bride and guests the perfect spot for photos.

5. Make low-cost venues work

When you’re planning a bridal shower on a budget, opt for a low-cost venue that has built-in unique characteristics. “Choose a space that is its own fantastic backdrop,” Geiser says. She recommends a house with natural light and great landscaping in order to cut down on decorating costs.

Hosting the party at a bride’s friend’s or family member’s home is ideal, since it would be free. “We all know at least one person who has a killer house; ask them if they wouldn’t mind hosting,” Geiser says. (Be sure to preview the site in advance of the bridal shower.) Another good choice: Apartment buildings and condos often have clubhouses or event rooms that can be used for free or rented for a nominal fee. See if any of your bride’s family or friends have access to these areas.

Other local resources can serve as low-cost venues when you’re working on how to throw a bridal shower on a budget. A park, for example, might have a nice garden or even an indoor space that could be used. Research your town’s online municipal pages for tips on how to secure local venues. Some sites might require a nominal fee, early bookings or have other restrictions, so work on booking a space as soon as you have a bridal shower date in mind.

6. Cut food costs by keeping things simple

Whether you are hosting the bridal shower at a restaurant or at someone’s home, schedule a morning brunch or appetizers and salads in the late afternoon when guests are in-between meals. Breakfast dishes, such as an egg casserole or French toast bake, can often cost less to make than a meat-centered entree, Beach adds.

If you are in charge of preparing food, stick with quick and easy options as a tip for budget bridal showers. “You don’t have to cook and create everything yourself,” Beach says. “There are so many beautifully crafted hors d’oeuvres you can get prepackaged.”

If you are hosting the bridal shower at a restaurant, ask if they offer a buffet option instead of sit-down catering: Choosing a buffet meal is typically about 30 to 50 percent cheaper than a sit-down meal, according to Eventective, which helps you find venues and event services.

If you’ve got your heart set on sit-down dining, narrow down the menu options in advance. You or the restaurant can make a simple printout of a few entree choices and not share full menus with guests. (Adding the bride’s name to the top of a personalized menu is also a nice touch.) In addition to being a tip for budget bridal showers, this strategy can also streamline the ordering and serving process so you have more time for games and opening gifts. Win-win!

Keep track of the expenses when planning a bridal shower on a budget

You can master how to throw a bridal shower on a budget if you determine the guest-of-honor’s goals from the start. Another tip to remember when you plan a bridal shower on a budget is to track your expenses throughout the planning and hosting process to make sure you’re staying on budget.

If you are splitting costs with friends and family, remember to get reimbursed—preferably before the event, so you don’t have to worry about tracking people down to talk about business while celebrating.

As Geiser says, “What actually makes the event are the attendees, the conversation and the fun you create as a group celebrating the bride.”

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